How do I create an ILT Session?

This article provides instructions on how to create an ILT Session.

You have previously created the Event, or the Event already exists in the VRC. Refer to How do I create an ILT Event?

ILT > MANAGE EVENTS & SESSIONS > Search for Event > Select VIEW SESSIONS > CREATE NEW SESSION

SCHEDULE WIZARD

1. Select when the session will occur
2. DURATION: Enter Start Date

Select NEXT

PARTS SCHEDULE

EDIT PART

1. NAME: Enter Part Name (Required)
2. DESCRIPTION: Enter Description (Not Required)
3. LOCATION: (Required) Select the flyout window and select the Location for your district.

DATE AND TIME

1. Enter START DATE and END DATE
2. Enter START TIME and END TIME

PART BREAK

• Only enter Part Break if you do not want break to be included the total Training Hours.

PART OCCURRENCE

• Select the applicable occurrence as needed.

Select SAVE PART if only one part for this Session.

Select SAVE & ADD NEW PART if multiple parts for this Session.

• Repeat PARTS SCHEDULE step above if adding additional parts. Refer to How do I add parts to an ILT Session?

Select SAVE PART

You can review, Edit, or Delete the Session Schedule you just created.

Select NEXT

DETAILS

Enter Session Details. These details are defaults from the Event set-up. Your changes here will override the Event defaults.

1. LOCATOR NUMBER: This number is automatically populated with a unique identifier. You can use this number to easily locate this session.
2. SESSION ID: You can enter a unique Session ID
3. REQUIRED TRAINING APPROVALS: Enter number of approvals required, if applicable.
4. REQUIRED COMPLETION APPROVALS: Enter number of approvals required, if applicable.
5. Enter Teams and Zoom links if online session
6. TRAINING CONTACT: You can leave the default contact or select yourself or another admin.

RESOURCES

• Add Attachment if applicable

REGISTRATION, ENROLLMENT, WAITLIST

• These are defaults from the Event set-up. Change if needed.

PREREQUISITES

• You can add or remove as needed.

Select NEXT

AVAILABILITY

1. Select User Criteria  - who should have access to this training. Best practice is to select your district Primary Division. Do not select All Users because it could make this available to all users across the California Community Colleges.
2. Check or Uncheck boxes as appropriate
   • Check Include Subordinates to include all users under the Primary Division you selected.
   • Check Pre-Approved and Register Upon Approval if users should be automatically approved and registered when they register and there is no need for pre-approvals. 

EMAILS

1. Select the Emails that will be triggered when actions are taken on this session, i.e., register for session.
   • System Emails – usually this is selected which will trigger the default system emails
   • Custom Emails can be set up for the session.

Select NEXT

PRICING

Select NEXT through PRICING tab

SUMMARY

Review the Session Summary. If updates are needed, select back on the applicable tab to change.

Select SAVE

You have created the Session.

You can Edit Session, Copy Session, View Session Details by selecting the ellipses. 

You can select Roster to manage the session roster.

You can Edit, View, Print Session Evaluation

You should now be able to review the Session in LEARNING > WORKSHOP CALENDAR.

You can add Sessions to this Event when and as needed.

Additional Resources

How do I create an ILT Event?

How do I add parts to an ILT Session?

VRC Admin Guide

Vision Resource Center Local Admin Training: Events module

Online Help:

ILT Event - Create/Edit

ILT Session - Create/Edit