How do I create an ILT Event?

This article provides instructions on how to create an ILT Event. An Event needs to be created before you create Sessions. After Event is created, you can then create Sessions for the Event. Event is at the top of the hierarchy and its Sessions following each Event.

Event

Sessions

ILT > MANAGE EVENTS & SESSIONS > CREATE NEW EVENT

The selections you make here will carry on to the Sessions created for this Event.

PROPERTIES

Enter EVENT NAME (Required)
Enter VENDOR (Required)
- Select the flyout window to select the Vendor
Enter TRAINING HOURS
Enter DESCRIPTION
RESOURCES: Attach resources if applicable, i.e., agenda, resource document, etc.
SUBJECTS (Required)
- Add one or additional Subjects from list.
COMPETENCIES: Add if applicable
SKILLS: Add if applicable
OPTIONS: Check or uncheck as applicable
ABILITY TO SELECT SESSIONS: Check or uncheck as applicable
KEYWORDS: you can enter keywords that users can use to search for this training
TRAINING CONTACT: Enter contact – the individual the end user should contact if any questions, usually the admin who enters the Event or Session.

Select NEXT

AVAILABILITY

Check or Uncheck Copy Availability to New Sessions, if you want these default settings to copy to the sessions.
Select User Criteria who should have access to this training. Best practice is to select your district Primary Division. Do not select All Users because it could make this available to all users across the California Community Colleges.
Check or Uncheck boxes as appropriate
- Check Include Subordinates to include all users under the Primary Division you selected.
- Check Pre-Approved and Register Upon Approval if users should be automatically pre-approved and registered when they register and there is no need for pre-approvals.

Select NEXT

PRICING

Select NEXT through PRICING tab

SESSION DEFAULTS

RESOURCES

Add Attachment, if applicable

REGISTRATION

Enter REGISTRATION DEADLINE. Best practice is to select After Session criteria so users can register after the session has started.
Enter MINIMUM REGISTRATION (Required)
Enter MAXIMUM REGISTRATION (Required)
Enter Teams or Zoom Session Link if online session.

ENROLLMENT

Check or uncheck as applicable.

WAITLIST

Select how you want the waitlist to be managed.

Add any other Session Defaults on the rest of this page.

Select SAVE

You can now go back and review and edit if needed.

Find the Event you just created.
Select on EDIT EVENT to the right of the Event Name to review and edit. Select on the ellipsis to Edit Evaluation, View Evaluation Report, or Copy Event.